All teams must register with the Tournament Officials at the National Conference Center between noon and 4:00PM on Thursday, July 21. If your team will not be able to register during this time, please contact LaMott Smith at 703‐608‐1895 to make other arrangements.
Please call your host when you are 30 minutes away so they can meet you at registration.
Please be prepared to present the following items:
- Your team’s up‐to‐date tournament eligibility affidavit signed and approved by your local President and District Administrator. The affidavits will be collected and held by the Tournament Director until your team plays their last game in the tournament.
- 2 copies of the medical release form for each player on your roster. We’ll hold on to one copy, and one stays with your affidavit.
- A hotel damage deposit check in the amount of $300 made payable to VA District 16. These checks will be held and returned within 30 days of the conclusion of the tournament. If damage occurs to a room during the team’s stay, these funds will be used to cover the cost of damages. Any additional amount over $300 will be the responsibility of the respective league.
- A self‐addressed stamped envelope so that we can send your deposit check back to you.
- Team roster form with names of all players and official coaching staff as they would like to be announced. Please include player jersey numbers.
- Your District Championship Flag.
- Payment for additional dinner tickets.
A signup sheet for practice fields will be available at registration. Practice fields will be reserved on a
first‐come, first‐served basis.
A welcome bag will be provided for each player.
Please note: It is vitally important that you have your tournament eligibility affidavit with you and in good order. Please take the time to review it and ensure that all necessary documentation is included before travelling to Leesburg. Without a valid, signed, and approved affidavit package your team will not set foot on the fields. No practices, warm‐ups, no games.
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